Introduction
Adalent Ltd (and ‘Adalent’, ‘we’, ‘us’ or ‘our’ will be interpreted accordingly) provide executive search, specialist recruitment and talent strategy services to clients looking to recruit talent for their businesses.
Headquarters: 30 Moorgate, London, UK, EC2R 6PJ
Company number: 13824382
This version of our privacy policy is effective on the above date.
We may change this privacy notice from time to time – when we do, we will post the updated version on our website or, if the changes are significant, at our discretion, we may decide to inform our clients or those candidate we have contact details for by email.
What does this policy cover?
This policy sets out and explains:
- the different types of personal data that we collect about you
- how and why we collect and use your personal data
- how long your personal data will be kept
- when, why and with who we share your personal data
- the legal basis for using your personal data
- your rights and choices relating to us using your personal data
- how you can contact us
What data we collect about you?
We collect data necessary to identify available and relevant opportunities and any additional information needed to assess your eligibility through the different stages of an executive search process. Initially we would collect basic information, including your name, contact details and role details. With your permission, we may gather more personal information including that in a CV, identification documents, work history, compensation details and references.
We may also at times need to collect sensitive personal information that may include your nationality, visa status and other background screening information. We only collect this information if you provide us with your consent to do so.
Where do we collect your personal data from?
- From you as you interact directly with us, in person, via email or by telephone
- You submit an enquiry via our website
- Publicly available sources including social networking sites, such as LinkedIn
- Corporate websites
- References or word-of-mouth from third parties
How and why we use your data
We use your personal data to match your skills, experience and education with a potential employer. We will initially collect basic information on you such as contact details, job role and experience and then pass this on to the client in search of personnel. If you are chosen by the client and go through to the next stage we will then be collecting more information from you at the interview (or equivalent) stage and onwards in that manner.
This is the legitimate interest we have for collecting and using your personal data.
How long your personal data will be kept?
We only retain your personal data for as long as you have a relationship with us or as is necessary for us to use your information as described above, to perform our obligations to you, or as is required by applicable law. However, please be advised that we may retain some of your information after you cease to use our services, for instance if this is necessary to meet our legal obligations, such as retaining the information for tax and accounting purposes.
The legal bases for us holding your data and determination of retention periods:
- Legitimate interest as outlined above
- Our contractual obligations
- Legal obligations
- Your consent / request to remove your data
- In case of any potential disputes
- Any changes in data protection guidelines
Otherwise, we securely erase your information once this is no longer needed.
Who do we share your personal data with?
We would share your personal information when engaged with a client on a specific assignment for which a hire is intended to be made for a position that may be suitable to you.
We may also be required to disclose and exchange information with law enforcement agencies and regulatory bodies to comply with our legal and regulatory obligations.
We may also use your personal data to make sure that we are informing you about market trends and insights that are relevant to you.
Internally your basic data that is classified as non-sensitive is also available for viewing by any Adalent employee.
In all cases we always aim to ensure that your personal data is only used by third parties for lawful purposes and in compliance with applicable Data Protection Law.
What legal basis do we have for using your information?
For prospective candidates, interim managers, referees and clients, our processing is necessary for our legitimate interests in that we need the information in order to be able to assess suitability for potential roles, to find potential candidates and to contact clients and referees.
For clients, we may also rely on our processing being necessary to perform a contract for you, for example in contacting you.
What happens if you do not provide us with the information we request or ask that we stop processing your information?
Do we make automated decisions concerning you?
No, we do not carry out automated profiling.
Do we use Cookies to collect personal data?
To provide better service to you on our websites, we use cookies to collect your personal data when you browse.
If you would prefer not to accept cookies, you can do this by activating the setting on your browser that allows you to refuse the setting of all or some cookies. However, if you use your browser settings to block all cookies, please be aware that some functions and features of the Site and/or the Services may not work properly because we may not be able to recognise and associate you with your account.
From time to time we may use the information cookies log, to understand which pages on this site are being used simply to see what pages are popular and what our users want to see more of, so we can continually improve our website for our customer’s needs. Cookies are not used by this website to gain access to your computer or mobile and you can be rest assured we maintain high levels of security with our hosting partner.
Do we transfer your data outside the EEA?
What rights do you have in relation to the data we hold on you?
The right to be informed
The right of access
The right to rectification
The right to erasure
The right to restrict processing
The right to data portability
The right to object to processing
The right to lodge a complaint
The right to withdraw consent
If you have given your consent to anything we do with your personal data, you have the right to withdraw your consent at any time (although if you do so, it does not mean that anything we have done with your personal data with your consent up to that point is unlawful). This includes your right to withdraw consent to us using your personal data for marketing purposes.
You may also request access and the opportunity to review the Personal Information that we maintain about you by sending us a written request at our postal or email address specified above. We will provide you with such information, and amend or delete such information upon your request, to the extent we believe appropriate or otherwise required under applicable data protection and privacy laws. We also reserve the right to take reasonable steps to authenticate your identity before providing such access.
We usually act on requests and provide information free of charge, but may charge a reasonable fee to cover our administrative costs of providing the information for:
- baseless or excessive/repeated requests, or
- further copies of the same information
Alternatively, we may be entitled to refuse to act on the request.
Please consider your request responsibly before submitting it. We’ll respond as soon as we can. Generally, this will be within 30 days from when we receive your request but, if the request is going to take longer to deal with then we will let you know.